1. Setting the Page View

 
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Adjusting the Layout of the Document

6 lessons , 2 exercises , 1 exam

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Overview

Learn how to set the view of the document to best suit your preferences.

Lesson Notes

Lesson Goal

Explore Word’s different page views.

Views vs Layouts

In this course, we discuss tools and commands from the View and tabs.

A Word View only affects your look of the document when you open it in Microsoft Word on your computer. It doesn’t affect the look of the document when viewed on another computer and it doesn’t affect the printed version of the document.

The opposite is true for Layout. This affects the view of the document for all users and for the printed version.

Views are designed to accommodate the preferences of the individual user.

Word Views

The default Word View is the Print View. This approximates how the document will look when printed. When writing a document that you intend to print, you should use the Print View from the start.

Read Mode is best suited when reading a document without any intention of making edits. It facilitates reading by converting the interface to a slimmer and simpler view that maximizes the amount of space used for displaying text. It also removes the cursor which can be distracting to some readers.

The Web view gives you a preview of your document in HTML format. In other words, it displays how your document would look if you saved it as an HTML file and uploaded it on the internet. Word documents are rarely saved as HTML files, however, the Web view is convenient if you never intend to print your document and you don’t like how the Print View looks.

The Outline view is best used for a more complete document. It enables you to quickly rearrange paragraphs and headings. In this view, each hard return creates a new bullet. You can drag these bullets to any point in the document to quickly move the corresponding text.

The Draft view is a very simplified view of the document. It strips out all age boundaries, headers and footers, backgrounds and any pictures not set to In Line With Text.

Transcript

We'll start this course by changing the way Word presents a document. In this lesson, we'll explore Word's different page views. Different views provide different ways of seeing the document.

Word page views also provide a personalized perspective.

They only affect your view of the document in Word. They don't affect other Word users who open the same document.

In this course, we'll use a new case study document from the same company, Fetch Cuisine.

This is an internal document that summarizes the findings of a research project. If you've been following this learning plan, you'll notice that the page view here is the same as before. If we navigate to the view tab of the ribbon, we can see and switch between all available views. The current view is print layout.

This is the default view in Word. It simulates a page of paper, which makes it easier for the author to see how the document will look once printed.

Note that in this view, the mouse wheel slowly scrolls through the document.

Let's move on and look at read mode. This view is useful when reading a Word document without any intention of making edits.

It emulates the look of an opened book with two pages side by side.

In this view, scrolling will quickly change to the next page.

At the bottom right of the interface, we can use shortcuts to change the view to read, web and print.

We'll click the icon on the right to change to web layout.

This view gives us an approximation of what the document would look like on the web.

Note that this layout doesn't contain HTML coding.

To see that, you'd need to save as an HTML document.

Next, the outline view allows us to see the document's structure in greater detail.

Each paragraph has its own bullet.

We can easily move paragraphs by dragging the bullet to a different location.

We can further simplify this view by hiding text formatting, or showing only the first line of each paragraph.

The outline tools also enable us to quickly change a style of the text.

We can change a level of headings, turn headings into normal text, or turn normal text into headings.

Let's close this view, return to the view tab, and then select draft view.

This view removes page boundaries, headers and footers, backgrounds, and any pictures not set to inline with text. As such, it's ideal for quick text edits. Now that we've reviewed all the different page view options, we'll stop the lesson here. In the next lesson, we'll revert back to the print layout and demonstrate the different page zoom settings.