12. Saving Your Work

 
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Overview

In this last lesson in the course, we save our work an reference the main file types used by Word.

Lesson Notes

Lesson Goal

Understand Word’s saving options

How to save

There are 2 types of saving in Word; Save and Save As.

If you’d like to save and change the name, file type or location of your document, you’ll need to Save As. When saving a document for the first time, you must always save as. To Save As, click File and Save As.

If you simply want to save without changing any of this, just use Save. To do this just click the floppy disk icon at the top left of the window or use the keyboard shortcut Ctrl S.

 

What file type to use?

Word supports a wide variety of file types, but for now, we’ll focus on the three main types.

.docx is the default Word doc file type. It simply saves your document as a Word document. This means it may not be compatible with some basic Word Processors such as Notepad. This file type is also not compatible with Word from Microsoft Office 2003 and earlier.

.doc is Word’s old file type. This was used up until Office 2003. Today it is rarely used. This is because Office 2003 is rarely used and because .doc does not support all the features of modern iterations of Office.

.pdf is a file type for a document which is not editable. Use this when you want to share your document and you don’t want any of the recipients to make any changes.

Transcript

In the previous lessons, we've made many adjustments to our document. We'd like to keep these adjustments in further versions of this document.

In this lesson, we'll explore and understand Word's saving options so we can save the adjustments we've made.

If we're working with a pre-existing document and we don't want to change the name, file type, or location of the document, saving is very simple.

In this case, there are a few very quick ways to save. First, we can click the floppy disc icon on the top left of the window. Just click it once to save.

We can also use the keyboard shortcut Control + S.

The last option is a bit slower, but we can also navigate to the File tab, and select Save.

We can avoid any of these methods by turning on AutoSave.

However, this feature will only save your file to either your OneDrive folder or SharePoint Online. These are cloud-based storage options available to some Microsoft Office users.

If you're saving a new document, or you want to change the name, file type, or location, there are a few extra steps.

First, we'll navigate to File, and select Save As.

From here, we can navigate to a different location by selecting the current folder from the top.

We can also adjust the file name and document type through this browse window, but we'll select Cancel for now.

Below the file location, we can adjust the file name.

Beneath that, we can select a new file type.

Word uses docx by default, but you may wanna change that for a variety of reasons.

If you wanna share your document with someone using Word 2003 or older, you'll have to save as .doc.

Note that while this was useful when docx was first introduced in 2007, it's now quite rare for anyone to be using Word 2003 or older.

We can also change the file type to pdf. This is an ideal format if you want your document to be read, but not edited.

There are a variety of other file types here, however, many are not commonly used by typical Word users, so we won't cover them.

When we've made all our desired changes, we'll select Save. Note that using Save As will always create a new file.

If you used Save As from a pre-existing document, the original document will be unaffected.

This concludes the final lesson in this course. Let's quickly run through what we've learnt. We learned how to use the keyboard and mouse to navigate through and select text. We also learned how to reveal formatting marks for spaces.

We then made formatting edits to text font, size, color, and emphasis. We also learned how to adjust alignment, indentation, and line spacing.

We saved these formatting choices to custom styles, and then we also saved our entire document.

These skills will pay dividends in the future any time you set out to create a professional document.