2. Navigating the Document

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Move through a document with efficiency and ease. This lesson demonstrates how to use the mouse to quickly skim through a document and how to use the keyboard to move around the text and make quick edits while typing.


Lesson Goal

Explore a variety of methods to navigate a document.

Navigating with a mouse or trackpad

The best way to move through a document when reading is with a mouse or trackpad. If you intend to read without editing, use the scroll wheel or trackpad to scroll from page to page

Navigating with keyboard shortcuts

When typing, you’ll want to maximize your speed efficiency. Moving your hands back and forth between your keyboard and mouse takes time. This is why you should only use your keyboard to navigate while typing.

Below are some useful keyboard shortcuts which will empower you to make quick edits on the fly while typing:

←: Move cursor one character to the left

→: Move cursor one character to the right

Ctrl ←: Move cursor one word to the left

Ctrl →: Move cursor one word to the right


↑: Move cursor one line up

↓: Move cursor one line down

Ctrl ↑: Move cursor to the beginning of the current paragraph

Ctrl ↓: Move cursor to the beginning of the next paragraph


Home: Move cursor to the beginning of the current line

End: Move cursor to the end of the current line

Backspace: Delete the character to the left of the cursor

Delete: Delete the character to the right of the cursor

Ctrl Backspace: Delete the word to the left of the cursor

Ctrl Delete: Delete the word to the right of the cursor


In the previous lesson, we explored the Microsoft Word's interface.

In this lesson, we'll explore a variety of methods we can use to navigate through a document.

While many users may be familiar with one method of navigating through a document, they may not be aware that there are a variety of different navigation methods. Knowing when to use a specific method will make you a more efficient Word user.

These methods fall under two categories.

Navigating with the keyboard and navigating with a mouse or trackpad.

You should use the keyboard to navigate while typing or when navigating within a single page.

This will allow you to keep both hands on the keyboard so that you can quickly continue typing, once you've navigated to the desired spot.

Also, it's quicker and more efficient to use the keyboard when moving the cursor by a character, word, sentence or a paragraph at a time.

It's best to use the mouse to navigate, while reading the document or navigating to a different page.

The mouse allows us to move through multiple pages at a controlled pace.

We'll use these navigation methods to explore a case study document for a pet food delivery company called Fetch Cuisine. This document is intended to be circulated externally, as an introduction to the company.

Unfortunately, the author of the document is very inexperienced with Microsoft Word.

As a result, the document currently looks terrible.

Throughout the next few courses we'll gradually prepare this document for external release.

Let's start by navigating through the document by scrolling with a mouse or a laptop trackpad.

We'll just have a quick look for now.

We'll dive deeper into this document as the lessons go on.

Most modern mice have a scroll wheel between the left and right mouse buttons.

Moving up and down the wheel will scroll up and down the document.

Alternatively, if you use a laptop trackpad instead of a mouse, you can scroll by placing two fingers on the trackpad and sliding them up or down.

Slide down to scroll up, and slide up to scroll down.

Note, that you can generally change these scroll settings via your computer's mouse settings.

Let's now scroll through the document.

The first page is a very basic cover page. The next page includes some text and a table.

The following page has some text and a crude diagram.

The next page contains more text and another table.

The final page contains some contact info.

Let's scroll back up to page two.

At this point, we'll look at how to navigate through text using the keyboard.

First, we'll briefly use the mouse by placing our cursor before the first word on page two.

Let's now move three characters to the right by pressing the Right Arrow key three times.

That's much quicker than moving your hand to your mouse, hovering over the exact position and clicking.

Next, we'll look at how to move three words to the right.

Using the arrows alone would be slower than using the mouse, but a keyboard shortcut speeds this up.

We'll hold down Control and press the Right Arrow key three times.

This is especially useful when you're typing and you want to correct a quick typo you made a few words prior.

Let's now move the cursor all the way to the end of the line. To do this, we'll press the End key.

The End key can also return us to our original position. For example, sometimes you may use Control and Left Arrow to go back a few words to correct a typo.

In this case, pressing End will return us to our original position. This will save us from having to press Control and Right Arrow a few times.

We can also use the Home key to jump to the start of a line.

Pressing the Down Arrow will move the cursor down one line directly underneath its original position.

We can move the cursor paragraphs at a time by holding Control and pressing the Up or Down Arrows.

Finally, we can use the Page Up and Page Down keys to move the cursor up or down about half a page at a time. Note, that the distance the cursor moves, when using Page Up or Page Down, can be inconsistent.

And with that, we've covered the most common methods for navigating through a Word document. In the next lesson we'll look at how we can select or highlight text.