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1. What is a PowerPoint Template
In this lesson, we'll create our first simple template, which includes a new title bar and our company logo. We'll also save our template so that it can be used in future presentations.
- Every PowerPoint document has an associated template
- PowerPoint provides many ready-made templates for you to choose
- Building a custom template for your business is always the best option
Benefits of a custom template
- Looks much more professional
- Ensures consistency across your organisation
- Saves you time when creating slides
Placeholders and the Slide Master
- PowerPoint provides object placeholders for creating pre-defined layouts
- The Slide Master determines what objects will be common to all slide layouts
- When you make change to the Slide Master, this change is replicated in every layout
Templates are one of the least understood but most important aspects of PowerPoint.
Although you may not know it, every presentation you create even this blank sheet, has an associated template.
If we go to the design tab of the ribbon you can see that our current template is called office theme.
This particular theme comes with a plain white background and is probably very familiar because it would be the default on most PCs.
Other templates that Microsoft provide out of the box include adjacency, angles and apex.
But in truth, none of these are particularly attractive and often, must be manipulated to suit your own needs particularly if you're building a template for your own company.
In this course, we're going to show you how to build a PowerPoint template from scratch, for a fictional company called Zippy Airways.
When we're finished, the template will look something like this.
Custom built templates, hold two big advantages over premade templates.
First of all, they look much more professional and second, they ensure a high degree of consistency in font, color and design across your organization.
Once a custom-built template is finished a user must go out of her way to break with a preformatted design conventions.
Before we begin building our custom template let's explore what a template actually is.
A template is simply, a set of pre-formatted layouts that a user can access when creating a new slide.
If we go to the home tab and click on the new slide dropdown button you can see that the office template has nine of these preformatted layouts.
Pre-formatted layouts can include text place holders with predefined fonts and sizes image placeholders, chart placeholders and much more.
These preformatted layouts are what ensure consistency across presentations.
In addition to the preformatted layouts, each template comes with theme colors which can be found in the fill dropdown in the quick access tool bar.
These colors can be changed to suit your company's logo and existing designs.
PowerPoint then creates a list of related colors that you can use on your slides.
So where do we create these layouts and color pallets? In a place called the Slide Master which can be found in the view tab in the master view section.
Our first task will be to add our logo automatically to every slide.
To do this, we'll go the master slide at the top of the navigation pane and we'll select it.
To insert our logo, I will go to insert picture. I'll select the relevant file and click insert.
And as you can see, when we make a change to the slide master the change is replicated in all of the other slide layouts below the master.
I'd like to put the logo in the top right hand corner so, I'll first resize it and then move it, to the top right hand corner.
I'll then select the title place holder We'll reduce the width so the text doesn't overlap with the logo We'll reduce the font size of the title placeholder to 32.
And we'll align it left and at the top of the placeholder.
When we now scroll through our layouts, you'll see that these changes have been added to each page.
When I now close the Slide Master you can also see the changes have been added to the slides in our presentation.
We'll wrap up this lesson, by saving this template so it can be used in other presentations.
I'll press F12, to go to Save As and will save as type, PowerPoint Template. And I'll simply call this, Zippy Template.
If you now wanted to apply the Zippy template to a presentation in the future simply go to the design tab go to the themes dropdown browse for themes and select the Zippy template.
Then click Apply, which will add the Zippy template to the new presentation.