1. What is a PowerPoint Template

 
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Custom Templates for Your Business

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Overview

In this lesson, we'll create our first simple template, which includes a new title bar and our company logo. We'll also save our template so that it can be used in future presentations.

Lesson Notes

PowerPoint template

- Every PowerPoint document has an associated template
- PowerPoint provides many ready-made templates for you to choose
- Building a custom template for your business is always the best option

Benefits of a custom template

- Looks much more professional
- Ensures consistency across your organisation
- Saves you time when creating slides

Placeholders and the Slide Master

- PowerPoint provides object placeholders for creating pre-defined layouts
- The Slide Master determines what objects will be common to all slide layouts
- When you make change to the Slide Master, this change is replicated in every layout

Transcript

Templates are one of the least understood but most important aspects of PowerPoint. Although you may not know it, every presentation you create, even this blank sheet has an associated template. If we go to the design tab of the ribbon, you can see that our current template is called Office Theme.

This particular theme comes with a plain white background and is probably very familiar because it would be the default on most PCs. Other templates that Microsoft provide out of the box include Adjacency, Angles, and Apex.

But in truth, none of these are particularly attractive and often must be manipulated to suit your own needs. Particularly if you're building a template for your own company. In this course, we're going to show you how to build a PowerPoint template from scratch for a fictional company called Zippy Airways. When we're finished, the template will look something like this. Custom built templates hold two big advantages over pre-made templates. First of all, they look much more professional and second, they ensure a high degree of consistency and font color and design across your organization. Once a custom built template is finished, a user must go out of her way to break with the pre-formatted design conventions. Before we begin building our custom template, let's explore what a template actually is. A template is simply a set of pre-formatted layouts that a user can access when creating a new slide. If we go to the home tab and click on the new slide drop-down button, you can see that the Office template has nine of these pre-formatted layouts. Pre-formatted layouts can include text placeholders with pre-defined fonts and sizes, image placeholders, chart placeholders, and much more. These pre-formatted layouts are what ensure consistency across presentations. In addition to the pre-formatted layouts, each template comes with theme colors which can be found in the fill drop-down in the quick access toolbar. These colors can be changed to suit your company's logo and existing designs. PowerPoint then creates a list of related colors that you can use on your slides. So where do we create these layouts and color pallettes? In a place called the slide master, which can be found in the view tab in the master view section. Our first task will be to add our logo automatically to every slide. To do this, we'll go the master slide at the top of the navigation pane and we'll select it. To insert our logo, I'll go to insert picture.

I'll select the relevant file and click insert. As you can see, when we make a change to the slide master, the change is replicated in all of the other slide layouts below the master. I'd like to put the logo in the top right-hand corner, so I'll first resize it, and then move it to the top right-hand corner. I'll then select the title placeholder. We'll reduce the width so the text doesn't overlap with the logo.

We'll reduce the font size of the title placeholder to 32, and we'll align it left and at the top of the placeholder.

When we now scroll through our layouts, you'll see that these changes have been added to each page.

We'll now close the slide master.

You can also see the changes have been added to the slides in our presentation. We'll wrap up this lesson by saving this template so it can be used in other presentations. I'll press f12 to go save as, and we'll save as type PowerPoint template.

I'll simply call this Zippy Template.

If you now wanted to apply the Zipply template to a presentation in the future, simply go to the design tab, go to the themes drop-down, browse for themes and select the Zippy template. Then click apply, which will add the Zippy template to the new presentation.