7. Slide Layouts for Embedded Video

Subtitles Enabled

Sign up for a free trial to access more free content.

Free trial


To embed video on a slide layout, we use media placeholders. However, the placeholder dimensions will have to conform to the video recording dimensions for this to work correctly.


  1. Lesson Goal (00:04)

    The goal of this lesson is to learn how to add video to a presentation using a media placeholder.

  2. Adding and Using a Media Placeholder (00:13)

    Media placeholders can be used to add audio or video to a PowerPoint presentation. Video works best when it takes up the entire slide. As a result, we create a layout containing a media placeholder that covers the entire slide. This layout can be used to add video to a presentation. To use this layout, we add a slide to the presentation using the layout. 

  3. Understanding Slide and Video Ratios (01:02)

    It’s important to understand the dimensions of your slide and video when adding video to a presentation. PowerPoint slides can be in a 4:3 aspect ratio or a 16:9 aspect ratio. 16:9 is more common in newer version of PowerPoint, while 4:3 is generally found in older versions. The ratio indicates the proportion of height to width in the slides. For example, 4:3 means that the width of the slide divided by the height equals 4 divided by 3. We can see the ratio of the current slide by selecting the Slide Size dropdown on the Design tab. Videos can also be in a 4:3 ratio or a 16:9 ratio, however 16:9 is more common. 

    If the slide and video have the same ratio, then the video will fill the media placeholder fully and take up the whole slide, as we want. However, if the video has a different ratio to the slide, then the media placeholder will change shape to fit the video. As a result, the media placeholder cannot occupy the full slide, because the placeholder and the slide have different ratios.

  4. Changing the Placeholder Dimensions (02:22)

    If our slide and video have different ratios, there are two possible fixes. First, we can change the ratio of the slides using the Slide Size dropdown on the Design tab. However, this change affects all the slides in our presentation, so it’s often not a good solution.

    Alternatively, we can adjust the size of the media placeholder in our layout. To do this, we resize the placeholder to be approximately the right ratio, and position it in the desired location on the layout. We can then finalize the dimensions by right clicking the placeholder, and selecting Size and Position. Here we can set the height and width of the placeholder to ensure the dimensions are exactly right. In our example, we want the placeholder to be in the 16:9 ratio, so we calculate the necessary height of the placeholder by dividing the width by 16 and multiplying by 9. Once we have adjusted the layout, any new slides we add using this layout will accommodate videos in the new ratio of the placeholder.


(happy music) - [Instructor] Media placeholders allow you to insert video and audio files in your presentation, with video being the more common use case, for obvious reasons. Plain video on a PowerPoint slide all depends on the dimensions of your slide and the dimensions of your video file. I think video looks best when it takes up the entire slide. In this new template that I've called Large Video Layout, I'll insert a media placeholder.

And I'll make sure it takes up the whole slide.

The presence of the banner is a little confusing, so I'll also fill the placeholder a different color.

That looks much better.

Now, I'll close Master View and test out this placeholder in my presentation.

So I'll create a new slide using the large video layout.

As I mentioned before, inserting video depends on the dimensions of your slide and the dimensions of your video. To check the dimensions of my slide, I go to the Design tab on the ribbon and Page Setup.

And this tells me that the onscreen show is four by three. Four by three means that the width divided by the height is equal to four divided by three. Let's start off by inserting a simple four by three video on our page. So I'll click on the media placeholder, and I'll select my video file.

Once PowerPoint has inserted the media, I can press Play and we can see that the video plays perfectly, taking up the full slide.

Problems emerge, however, when I need to insert a video with different dimensions. So I'll delete my existing video and insert one of my PowerPoint lessons instead, which are shot in 16x9, not four by three.

Now, when I insert this video, the image placeholder has changed it shape to fulfill the 16x9 criteria. But, unfortunately, my placeholder is no longer taking up the full screen.

To solve this problem, I have a number of different options. First, I can change the size of the slide to 16x9 if I go to the Design tab on the ribbon and back to the Page Setup. Here a 16x9 options exists. However, this is likely to affect the slides and the templates I've already created. And so it isn't a great option. The alternative is to change the image placeholder size back in my Slide Master to account for this new video format. The placeholder won't take up the whole slide, which I want to keep in the four by three aspect ratio, but it will look much better than the current layout. So, I'll return to the Slide Master.

And change the size of this image placeholder. I'll start by decreasing its height and then deciding on a width that I think is suitable. To make sure this is positioned correctly, I'll include the grid lines and the guides again.

Once I'm happy with its position, I'll make sure that the dimensions are in 16x9.

I first need to check the size of the placeholder, so I'll right click and go to Size and Position.

And taking note of the width as 24.4 cm. Off camera, I divided 24.4 by 16 and multiplied it by nine to find the correct height. And this is 13.725.

When I close, I now have an image placeholder that will fit my 16x9 image perfectly. I'll now close the Slide Master.

Delete the old template.

And insert a new one.

And again, I'll insert my video file and remove the guides and grid lines before pressing play on the video.

Although this layout doesn't fill the whole slide as I wished initially, it does represent a practical solution for matching different slide and video dimensions.

Powerpoint Powerpoint
PowerPoint Essentials
Custom Templates for Your Business


My Notes

You can take notes as you view lessons.

Sign in or start a free trial to avail of this feature.

Free Trial

Download our training resources while you learn.

Sign in or start a free trial to avail of this feature.

Free Trial