5. Design Custom Slide Layouts

 
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Overview

PowerPoint provides 11 layouts by default in a template. However, you can create custom layouts to suit your own needs, that contain placeholders for text, images, charts and more

Lesson Notes

Custom slide layouts

- Excel provides 11 slide layouts automatically for each template
- If you use the same slide layouts repeatedly, it's worth creating custom templates
- To create custom layouts, click Insert placeholder to add objects to the layout

Text and Image placeholders

- Text placeholders can be formatted as required on a new layout
- Image placeholders crop inserted images to suit the placeholder shape
- If you want to re-size the image manually, don't use placeholders, just insert an image

Keyboard shortcuts

CTRL + MOUSE DRAG: Duplicate object
SHIFT + MOUSE CLICK: Select additional object
SHIFT + MOUSE DRAG: Draw perfect circle

Transcript

In our slide master, PowerPoint has created 11 layouts below our master slide that we can use in our presentations. While some of these may be of use, why don't we create our own customized layouts, that we design ourselves. Customized layouts are particularly useful if we tend to use the same slide layout repeatedly in various presentations. They can also trigger some layout ideas if you are struggling to come up with a new slide design. To start, we'll go to insert layout in the ribbon, we'll then right click on the new layout and rename it.

And I'll call this four images.

And next, we'll add our placeholders. So, I'll go to the insert placeholder dropdown. And when I click this button, you can see that we have different options available. Let's start with the text placeholder.

And when we click this option you can see that we can draw a text placeholder to the size that we want.

I'm going to deviate from the default formatting by removing the bullets, changing the size to 30, and just having one line of text.

After adjusting the height and width, I then create another placeholder underneath by duplicating, giving this a smaller font size and coloring it a dark gray.

Next, I'll add my image placeholders. So, I go back to the slide master, insert placeholder, and select an image.

I'll want the image to be a square, so I'll hold shift when sizing the image. This ensures that the rectangle, will be in the shape of a square.

And then I'll duplicate for three more images. So, hold control and shift, and drag with the mouse, and I'll select both images and repeat. Control and shift and drag with the mouse.

I'll now use the guides and grid lines to position our place holders correctly on the slide. So, I'll go to view, guides, and grid lines.

I'd like my text boxes to be on one side of the slide, so I'll select them and move them over to the right hand side, and I'll align them with the last grid line before the edge. I'll then take my images and do the same.

As you can see the grid lines can be very helpful when positioning your placeholders on a page. Once you're happy with the positioning, we can now close the slide master, and actually create our slide. I'll also remove the grid lines and the guides.

So, I'll go to home, insert new slide, and I'll select four images.

Let's start by inserting our pictures, so I'll click on the insert picture icon, select the desired picture, and then press insert. And as you can see, PowerPoint inserts the image within our placeholder and crops it so that it fits neatly. If you're happy with the image to be cropped in this way, image placeholders can save you quite a lot of time. However, if you want the full image to be included on the slide, it's best to insert the image manually from the insert tab on the ribbon. Off camera, I'll now add the remaining images and some text to our slide.

Obviously, if we need to create a similar slide for another city such as Paris, we can simply go to insert new slide and select the placeholder again. For one-off slide designs, custom layouts don't make a lot of sense because it's normally quicker just to create the slides from a blank start, much like we did in the foundations courses. However, if you tend to create the same slide layouts often, and you'd like to maintain some consistency in formatting and position, it's definitely worth creating some customized templates. In the after file which you can download below this video, I've created a few more layouts that you can incorporate into your own custom templates. In the next lesson, I'll show you how to create more slide layouts, this time using chart placeholders.