5. Design Custom Slide Layouts

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PowerPoint provides 11 layouts by default in a template. However, you can create custom layouts to suit your own needs, that contain placeholders for text, images, charts and more

Lesson Notes

Custom slide layouts

- Excel provides 11 slide layouts automatically for each template
- If you use the same slide layouts repeatedly, it's worth creating custom templates
- To create custom layouts, click Insert placeholder to add objects to the layout

Text and Image placeholders

- Text placeholders can be formatted as required on a new layout
- Image placeholders crop inserted images to suit the placeholder shape
- If you want to re-size the image manually, don't use placeholders, just insert an image

Keyboard shortcuts

CTRL + MOUSE DRAG: Duplicate object
SHIFT + MOUSE CLICK: Select additional object
SHIFT + MOUSE DRAG: Draw perfect circle


In our slide master, PowerPoint has created 11 layouts below our Master slide that we can use in our presentations.

While some of these maybe of use why don't we create our own customized layouts that we design ourselves.

Customized layouts are particularly useful if we tend to use the same slide layout repeatedly in various presentations.

They can also trigger some layout ideas if you're struggling to come up with a new slide design.

To start, we'll go to insert layout in the ribbon.

We'll then right click on the new layout and rename it.

And I'll call this, for images.

And next, we'll add our place holders So, I'll go to the insert placeholder dropdown and when I click this button, you can see that we have different options available.

Let's start with a text place holder.

And when we click this option, you can see that we can draw a text place holder to the size that we want.

I'm going to deviate from the default formatting by removing the bullets changing the size to 30 and just having one line of text.

After adjusting the height and width I'll then create another placeholder underneath by duplicating giving this a smaller font size and coloring it a dark grey.

Next, I'll add my image placeholders.

So, I go back to the slide master insert placeholder and select an image I'll want the image to be a square so, I�ll hold shift and sizing the image.

This ensures that the rectangle will be in the shape of a square.

And then I'll duplicate for three more images.

So, hold Ctrl and Shift and drag with a mouse.

And I'll select both images and repeat Ctrl and Shift, and drag with a mouse.

I'll now use the guides and gridlines to position our placeholders correctly on the slide.

So, I'll go to view, guides, and gridlines.

I'd like my text boxes to be on side of this slide so, I'll select them and move them over to the right-hand side.

And I'll align them with the last gridline before the edge.

I'll then take my images and do the same.

As you can see, the gridlines can be very helpful when positioning your placeholders on a page Once you're happy with the positioning we can now close the slide master and actually, create our slide.

I'll also remove the gridlines and the guides.

So, I'll go to home, insert new slide and I'll select for images.

Let's start by inserting our pictures so, I'll click on the insert picture icon select the desired picture and then press insert.

And as you can see, PowerPoint inserts the image within our placeholder and crops it so that it fits neatly. If you�re happy with the image to be cropped in this way image placeholders, can save you quite a lot of time However, if you want the full image to be included on the slide it's best to insert the image manually from the insert tab on the ribbon.

Off camera, I'll now add the remaining images and some text to our slide.

Obviously, if we need to create a similar slide for another city such as Paris we can simply go to insert new slide and select the placeholder again.

For one-off slide designs, custom layouts don't make a lot of sense because it's normally quicker just to create the slides from a blank start.

much like we did in the foundations courses.

However, if you tend to create the same slide layouts often and you'd like to maintain some consistency in formatting and position it's definitely worth creating some customized templates.

In the after file which you can download below this video I've created a few more layouts that you can incorporate into your own custom templates.

In the next lesson, I'll show you how to create more slide layouts this time, using chart placeholders.